Data collected in an organized and digital manner for specific purposes is called a database. Data are practically ordered to represent significant parts of reality in such a way that it backs up processes needing certain information. Database pertains to the way computer users see it and to the physical and rational appearance of content or data in the data storage or computer memory. However, this does not mean that every collection of data can be considered a database since it pertains to the management quality and availability of data.

If a database were to be literally described it is like a cabinet filled with orderly documents. The very aspect that makes a database a very useful part of the digital world is that data can be encoded, stored, and then manipulated. Unique data can be entered once and from then on such data can be used to make lists, reports, letters, summaries, and the like. However, before any data can be stored, the database has to be designed first. Templates which are composed of a set of layouts are made in order to accommodate data fields. A label is usually linked with every data field which can either be number type, date type, text, type, summary type, and picture/movie/sound type.


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